Sometimes I think my laptop is a little too versatile. I may sit down to record tutoring hours, take an online class, send an important email, or write, but I am only the tap of a finger away from checking Facebook, my email inbox or the weather report. (This is in addition to the fact that I am a few yards away from laundry that needs to be folded, dishes that could use washing, a hallway desperate for painting, and my yoga mat.) I find focusing to be a real challenge to getting the things done I want to each day.
Over the last year, I’ve tried out a few good things I’d like to share. First, I found Now Do This. So simple, but strangely helpful to have a little online app hanging out on your toolbar, reminding you what you set out to do, one thing at a time. You make the list – "put clothes in wash," "balance checkbook," "tutor student," "write about pomodoros" - and each appears in stark simplicity on a white screen until you finish the task and press “done,” at which point up pops the next task. When you reach the end of the list, a cheerful “all done!” message appears. It's very satisying.
For the longer term and the bigger picture, I have found Todoist to be a help. You list your projects and break them down into tasks with assigned dates. For instance, some of my projects for this summer were house reorganization, finishing a cookbook, and spending quality time with family and friends. Tasks for the house project included assigning each room of the house a day or two here and there during the summer and recurrent garden chores like weeding or watering. The cookbook project was broken down into tasks like discussing format with the printer, deciding on illustrations, choosing recipes, and writing chapter introdutions. Goals for time with family and friends included regular outings to places around town with the children, learning to play cribbage, and meeting various friends for coffee. Each day when I log on to the site it tells me what’s on the agenda for that day (or for a perfect version of the day anyway) as well as what’s still on the list from a few days ago. Again, there is the satisfying ticking off of things - but with the added pleasure of watching the tasks required for each project number down as you approach completion.
For writing tasks that require stretches of serious focus, I have recently started using Ommwriter. It offers a very clean page to work on with no visible toolbar distractions. There are several choices of peaceful background music, which is great if you’re working someplace like a coffee shop – or your own noisy home. One option includes a pleasant typewriter tapping noise as you write. It helps create a refreshing little zone of peace and productivity.
The latest thing I’ve tried is the tomato-timer. Inspired by the Pomodoro Technique whose creator used a tomato-shaped kitchen timer (pomodoro is Italian for tomato) to create timeslots of intense focus, the "pomodoro" chops time into 25 minute intervals after which the buzzer goes off and a five-minute break is allowed. After four pomodoros, you get a 30-minute long break. What is helpful about this for me is that I don’t have to keep time or think about it, and that I am less overwhelmed by the stretch of hours that may be required to finish something I'm not excited about doing. I can just set my sights on focusing for a relatively short period of time, knowing I can soon take a little break to compulsively check email, fold laundry, or reward myself with a little yoga.
The big kahuna of these focus-enhancing apps is a concept called Getting Things Done or GTD – an entire goal-setting and organizational strategy that both intrigues and scares me a little, mainly because of all the spin-off products for sale to help you implement it. The actual concept is simple though and fits well with the applications above: to set goals, to break them down into manageable steps, to take things one at a time AND – this is GTD’s particular strength – to keep things organized so that you don’t spend a lot of time getting on task, or finding the things you need to accomplish it.
While it may seem a little odd to have to resort to online apps to keep ones online life in control, it makes a kind of sense. Like the answering machine and ringer volume control that developed over time with the telephone, the online world is offering ways to manage its own omnipresence in our lives. The little machine on which I am typing is clearly both a blessing and a curse. I no longer pedal several miles to an office to access my computer files (and giant file cabinet) like I did only a few years ago. It’s all right here, ALL right here. While there are times during the year when deadlines and structure are set by a stricter work schedule (and times during life that are regulated by the length of the baby’s nap and other family obligations), this particular summer has been much less structured. For those of us prone to distraction and juggling a number of different projects at the same time, (I am so tempted to say “whose lives have a number of windows open at once!), it’s interesting to see what others have come up with to help. And consoling to know there are others in need of this kind of help.
Do you struggle with focus, follow-through, and temptation? How do you manage?